Project Planner /Administrator: ICT [South Africa]

 

This advert is open for application by external applicants.

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Operating Division : TPT POD Corporate H/O

Position Title : Project Planner /Administrator: ICT

Employee Group : Permanent

Department : ICT

Location : Durban

Reporting To : Senior Manager: Project Management

Grade Level : G

Reference Number : 202999

Position Purpose:

Accountable for the daily management of the planners for the daily scheduling, planning, controlling, monitoring & tracking of

projects to provide effective integrated project services to the TPT ICT Programme.The project controller is primarily

responsible for providing administrative support to the project manager as well as for ensuring project/programme

governance is in place for the portfolio, which includes financial control and configuration management. The incumbent is

also responsible for maintaining the central document repository for the portfolio in preparation for reviews and audits, as well

as ensuring the effective preparation and delivery of all project events and meetings and production of all necessary

documentation. Generate and compile suitable reports to effectively manage schedule, costs, change, risk and opportunity

for each project. Accountable for performance reporting of projects to the project execution team and Project Manager

Position outputs:

1. Provide expert planning services in line with the PLP and controls framework for the Project Managers.

2. Provide administration support for the portfolio, including workshops/ meetings/trainings and the logistic support (booking

boardrooms, refreshments and confirming attendance with attendees) as well as arranging travel for the teams.

3. Assist project managers on their projects in terms of planning functions associated with activities under their function in

support of achieving the weekly and monthly targets.

4. Review and present detail monthly status reports.

5. Review & assessment of the documentation register to ensure compliance to control frameworks.

6. Ensure that all invoices are received on time, liaise with the project manager on the accuracy of the deliverables billed on

the invoice and submit to Programme Administrator. Ensure invoice is captured on SAP IM/PS.

7. Responsible for the maintenance of the overall project change control registers to enable the tracking of trends and

pending changes of the portfolio.

8. Review the Project Managers’ assessment of project changes in terms of impact to schedule, cost and risk.
9. Responsible for the secretariat duties of the monthly project meetings.

10. Responsible for the accuracy and integrity of project cost & schedule reports in terms of budget/baseline, commitments,

expenditure/progress and forecasts

Qualifications & Experience:

Qualifications

• 3 year national Diploma or a related study or equivalent experience
• Project management certification or Prince 2 Foundation Certification (Advantageous)

Minimum Years Relevant Experience:

• 3 years’ experience as a planner or Administrator in a multi-disciplinary project or management environmental
• Management of schedules, arranges assignments, prepares action plans, analyses risks/opportunities, and communicates

progress to team members

Competencies:

• Basic knowledge of project management

principles

• Knowledge of NEC will be an advantage
• Financial Management
• Cost Control
• ICT governance
• Change management
• Project management
• Understanding of business needs, with the

ability to establish and maintain a high level of
customer trust and confidence

• Project management

 

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